This past month I seem to be in reporting mode, with a number of Conferences all lined up in a row. It’s been a great opportunity to meet many other scientists and researchers with Natural History collections and compare notes about our efforts to fully digitise those and get them online for anyone in the world to research or explore.

As we wait on the final few images in the Miniature Lives Magnified (MLM) expedition to be fully retired (don’t let that 100% complete fool you ), I thought it would be a nice moment to report back to you what we’ve been learning so far, thanks to your help!!

The slideshow below is the one that I presented to my SYNTHESYS consortium partners at a two-day meeting in the Natural History Museum to share all of our outcomes with each other. This is the source of my own funding up until this coming August, and all of us in the consortium have natural history collections that we have been digitising.

I always try not to put too many words on the slides themselves, so I’ve replicated my voice-over for you below, following the slides numerically.

(There is something going wrong with embedding that slideshow in the post here – so please open up the presentation in another tab, and read my notes below at the same time: https://www.slideshare.net/MobileMaggie/setting-collections-data-free-with-the-power-of-the-crowd-synthesys3 to open it.

https://www.slideshare.net/MobileMaggie/setting-collections-data-free-with-the-power-of-the-crowd-synthesys3

1. The title of my talk
2. Where my work has fit into the total SYNTHESYS project (WP = Work Package, Obj = Objective)
3. The context of my work here at the Natural History Museum London, it’s a pretty big collection, so a very ambitious project to digitise it all!
4. We have a huge variety of types of specimens, that all have their own unique photography challenges
5. And we’ve got some unique specimen label challenges as well!
6. Not the least of which is, reading handwritten labels – and this is the main reason that we can’t use Optical Character Recognition software to let computers digitise it for us.
7. Because of the scale of the challenge, we’ve been asking people’s help by donating some of their ‘down-time’ to transcribe these labels – that’s YOU! 🙂 Did you know that you were using your cognitive surplus? 😉  The reason I like this example of how many hours people have spent watching Gangnam Style on YouTube, is that time could have built Wikipedia a time and a half over again. This relates pretty closely to what we’re trying to do – we want to make the data in our collections available for anyone in the world online, and our even longer term goal is to link that to research, curators, scientists, etc…
8. …getting a giggle from the audience…
9. We started by scanning all of the things in our collection that are small and flat – because they are the easiest to start with – and that’s why you are seeing so many microscope slides from us!
10. This is our Open Data Portal, where everything that you help us process will be published. I’m really looking forward to sending you a link to the final data there by the end of the summer (fingers crossed).
11. As we get better at the scanning work, we’re starting to be able to handle large volumes. This is my colleague Louise, who is currently scanning our Louse collection, both imaging the microscope slides AND making lovely enlarged images of the specimen itself. We’re hoping that this might become an expedition, and it will be FAR more enjoyable to be able to see the specimens up close like that.
12. And this is what your volunteer effort has helped us to accomplish so far. YAY!
13. These are the two expeditions that the Natural History Museum London has on Notes from Nature, both in Magnified
14. Introducing Notes from Nature to the SYNTHESYS audience, with thanks to NfN for their support in being able to use this great platform, and to be working closely with the NfN community – that’s YOU! 🙂
15. This is what your pattern of contribution has been looking like for the three batches of the MLM expedition.
16. Those big spikes are the days that we’ve had a group of volunteers in the Museum with us for the whole day on the expedition – it’s been wonderful to be able to give them face-to-face training and support, and once they get the hang of it, some of them have been stellar super-transcribers. This slide is our record holder day 🙂
17. This is an event format that we call “Visiteering” because it is both volunteer work with us for the day, but also visiting the museum and meeting the curator. If you’re ever in London (yes, I’ve got your name on my list GH!!) please do tell me so that you can join one of these days!!
18. Some of you are really super 🙂  – super-transcribers that have made a HUGE contribution as an individual – but the whole picture of lots of little contributions also absolutely adds up to something very valuable. (This is the data from our first batch of Chalcid slides).
19. The first data that we got from the first batch showed us what we already new to a degree – telling the difference between the scientific name of the Chalcid specimen itself, and the host insect it had parasitised, and the host plant on which that was found – is pretty tough!! The errors we were finding were mostly related to that. But your transcription work isn’t lost in those cases – where it looks like a piece of data is in the wrong field, we’ll simply move it over to a catch-all notes section so that it is still fully searchable.
20. Two of our partners in the SYNTHESYS consortium also have an expedition on Notes from Nature, which I helped them put together and launch.
21. The Amaranthacae were still not done yet at that time, and they have been more slow going. They are completely transcribed now though – HUGE thanks! We look forward to sharing information with you about what that partner (The Botanisher Garten in Berlin) learns from the collection.
22. We think (thanks to your comments in Talk and Chat), that this has been more difficult partially because there is such a wide range of label styles, such as this one
23. and this one.
24. And we (I) made the mistake of trying to capture all of the possibilities – which resulted in a pretty long workflow, that can be confusing.
25. Going back up to the other project
26. The Primulacae from Kew Gardens are still not completed yet, and are similarly slow going.
27. Once again we think that the wide variety of labels is one of the factors
28. as well as a more complicated workflow that is trying to capture all of the possibilities
29. And then the most recent Natural History Museum London expedition is the Fossil slides.
30. This is the display table that I had out at the Lyme Regis Fossil Festival where we launched that project. The pyramid is made out of the same sandstone that the real pyramids are built out of, and they contain Nummulites, a Formanifera fossil that is shown in the specimen beside it. On the smooth side of the pyramid you can see what these fossils look like as a ‘slice’ – which is how they appear on the Miniature Fossils Magnified (MFM) microscope slides!
31. Here is how the MFM project is going so far
32. There are a number of things I’ve been learning from your feedback in the Talk forums, and from the data you’ve been generating for us – such as Drop Down menus making the workflows much easier, and lowering the risk of error.
33. And this is the latest project that I’ve helped a SYNTHESYS partner to launch – the Exploring Tropical Sweden expedition that was built directly onto the Zooniverse platform instead of Notes from Nature, because we were offering both an english and a swedish-language workflow for the local audience of Swedish Museum of Natural History fans. Luckily they needed less information from their labels, so the workflow is very easy!
34. This project got a huge boost when it first launched, thanks to the communications from the Museum in Stockholm, and the Zooniverse community of testers for new projects built on Panoptes (the open project builder that we used to launch this).
35. The Museum in Stockholm held an in-house Citizen Science day where they invited the public to take part in helping to transcribe their Brachiopod labels, and they really enjoyed speaking to volunteers like yourselves.
36. Their Talk forums have been very active, and you can see a few peaks when a person really dove in and did lots of transcribing, and also had lots of interesting questions!
37. So coming back to the context of the SYNTHESYS project, as this presentation is being given to my consortium partners (21 institutions from all over Europe, who all have natural history collections). In particular I wanted them to know that the value of the effort you’ve been making on our behalves is not just about the volume of transcriptions – there are all sort of other ‘non-quantifiable’ benefits of institutions doing projects like this together with the public.
38. I shared an example of one of you lovely people who went diving into a thorough research of the web to discover the exact location of Wema Island (with apologies again from me for mis-reporting the country, after an in-house volunteer also did a deep search for this) – I know from the Talk forums that many of you have been enjoying finding out more and are really great detectives for these collections!
39. I shared the example of our favourite ‘nature blogger’ in the Talk forums 🙂 sharing so many lovely observations of the plants and flowers in her immediate environment, and how she is encouraging others to share their observations as well.
40. And I shared some of my own examples of a computer-room session I ran at my daughter’s primary school here in England, with a group of 10 and 11 year olds doing the Tiger Beetles. Through this project they learned the names of the provinces of Canada, which we wrote on the whiteboard along with their abbreviations. They learned what ‘altitude’ meant. We talked about why collectors write down all of this information on labels, and why it is important. They had great questions for me, such as ‘Are there any Tiger Beetles in England?’ – so we did some internet searching together. And these quotes are what they told me at the end :).
41. There are sometimes some lovely little surprises in these collections. For example, some of the Brachiopod fossils in the Swedish Museum of Natural History collection were collected by the then King of Sweden!
42. And although this example is from someone who works with collections in Ontario, and is not related to one of these projects, it does show that sometimes there is some quite poignant history captured in these collections as well.
43. From our point of view at the Natural History Museum in London, providing more awareness of our collections behind the scenes is an important part of our public outreach. (That is our Chalcids curator Natalie showing our Visiteers her specimen work space, and some of the pinned Chalcids in her collection)
44. This is the Data Portal where all of your hard work will be published, and made available for anyone in the world to research. As a Museum we hold these specimens in trust for the public. They don’t belong to us. And that is why it is so important that they are truly available to anyone – which includes folks without research & accommodation budgets to come and spend time physically studying our collections, as well as those who are just generally curious.
45. We’ve been showcasing this data, via our Data Portal and the Application Programming Interface (API) through which you can access that data, to the developer community as well. This is a ‘Hack Day’ event that I ran with 200+ developers, where we invited them to explore our collections data and do interesting things with it.
46. This is the team that won our ‘Natural History Open Data Challenge‘, by creating a wonderful interface into our Bioaccoustica data, that allows you to listen to them ‘spatially’.
47. I then had a moment for our audience to ask any questions.
48. These are spare photos that I had ready in case anyone had questions about our efforts to digitise all of our collections.
49. Here you see a contraption that one of my colleagues invented to hold an ancient folio of bound herbarium sheets open for photographing, in a way that won’t tear the pages or break the spine. He built it using LEGO Mechanics, with the cut-off fingers of surgical gloves on their tips to protect the pages!
50. This is what the first photo looks like, using this method (on the left), and then with software we’re able to straighten that image out a bit better (on the right).
51. And this is our set-up for photographing the pinned-insects, that not only need to be captured from more than one angle to study them properly, but also to capture the labels that are pinned underneath the insect itself.

And that’s a wrap 🙂 Do let me know if you have any questions!! You can contact me at any time at m.gold@nhm.ac.uk.

If you’re interested in finding out more about our digisitsation work at the Natural History Museum in London, you can read our own blog here: https://blog.nhm.ac.uk/tag/digital-collections-programme/, and you can find out more about the Digital Collections Programme itself here: http://www.nhm.ac.uk/our-science/our-work/digital-museum/digital-collections-programme.html